Data Protection and Privacy Notice

We respect you and your child’s privacy and are committed complying with privacy legislation. The information below is what is referred to as a ‘Privacy Notice’ which explains how we use and protect your personal information.

We have a Data Protection Officer whose role it is to ensure that any personal information processed by the school is processed fairly and lawfully. If you have any concerns or questions regarding how we look after your personal information, please contact the Data Protection Officer, Lauri Almond, at or by calling 0333 032 2970.

Personal information is often records that can identify and relate to a living person. This can also include information that when put together with other information can then identify a person, for example online identifiers or location data.

This is personal information that needs more protection due to its sensitivity. This information is likely to include:

  • sexuality and sexual health
  • religious or philosophical beliefs
  • ethnicity
  • physical or mental health
  • trade union membership
  • political opinion
  • genetic/biometric information

We use personal information to deliver education effectively; but wherever possible, the information that we process will be anonymised, pseudonymised or de-personalised. This means the information can no longer identify a person.

When using personal information for research purposes, the information will be anonymised/ pseudonymised to avoid the identification of a person, unless you have agreed that your personal information can be used for the research project.

We do not sell personal information to any other school for the purposes of selling products.

We use personal information to help us run the school effectively, deliver a quality education, and safeguard pupils and staff. Please see our service specific notices which explains how we use personal information for each of our activities.

The law provides you with several rights to control the processing of your personal

Accessing the information we hold about you
You have the right to ask for all the information we have about you. When we receive a
request from you, we must normally give you access to everything we have recorded about
you. However, we will not let you see any parts of your record which contain:

• Confidential information about other people; or
• Information professionals think will cause serious harm to your or someone else’s
physical or mental wellbeing; or
• If we think that the prevention or detection of crime may be adversely affected by
disclosing information to you.

This applies to paper and electronic records. If you ask us, we will also let others see your
record (except if one of the points above applies). If you have any queries regarding access to
your information, please contact or 01277 354018


Changing information you believe to be inaccurate
You should let us know if you disagree with something written on your file. We may not always
be able to change or remove the information; however, we will correct factual inaccuracies
and may include your comments in the records. Please use the contact details above to report
inaccurate information.


Asking for your information to be deleted (right to be forgotten)
In some circumstances you can request the erasure of the personal information used by us,
for example:

• Where the personal information is no longer needed for the purpose for which it was
• Where you have withdrawn your consent to the use of your information and there is
no other legal basis for the processing
• Where there is no legal basis for the use of your information
• Where erasure is a legal obligation
Where personal information has been shared with others, we shall make every reasonable
effort to ensure those using your personal information comply with your request for erasure.
Please note that the right to erasure does not extend to using your personal information
• Is required by law or to deliver our statutory duties
• It is used for exercising the right of freedom of expression
• It is in the public interest around public health
• It is for archiving purposes in the public interest, scientific or historical research
purposes, or statistical purposes where it would seriously affect the achievement of
the objectives of the processing
• It is necessary for the establishment, defense or exercise of legal claims 


Restricting what your information is used for
You have the right to ask us to restrict what we use your personal information for where one
of the following applies:

• You have identified inaccurate information, and have notified us of this
• Where using your information is unlawful, and you wish us to restrict rather than erase
the information
• Where you have objected to us using the information, and the legal reason for us using
your information has not yet been provided to you
When information is restricted, it cannot be used other than to securely store the
information, and with your consent, to manage legal claims, protect others, or where it is for
important public interests of the UK. Where restriction of use has been granted, we will
inform you before the use of your personal information is resumed.
You have the right to request that we stop using your personal information in some
circumstances, for example where we are relying on your consent. However we are required
by law to use personal information to deliver education services so for those purposes we
could not grant your request.


Computer based decisions about you and if you are ‘profiled’
You have the right to object about decisions being made about you by automated means (by
a computer and not a human being), unless it is required for any contract you have entered,
required by law, or you have consented to it. You also have the right to object if you are being
‘profiled.’ Profiling is where decisions are made about you based on certain things in your
personal information.

If you have concerns regarding automated decision making, or profiling, please contact the
school who will advise you about how your information is being used.

As explained in our service specific notices we use a range of companies and partners to either
store personal information or to manage it for us. Where we have these arrangements there
is always a contract, memorandum of understanding or information sharing protocol in place
to ensure that the school complies with information protection law. We complete privacy
impact assessments before we share personal information to ensure their compliance with
the law.

Sometimes we have a legal duty to provide information about people to other schools, e.g.
Child Protection concerns or statutory returns to the Department for Education, for example
the school census.

We may also share your personal information when we feel there is a good reason that is
more important than protecting your confidentiality. This does not happen often, but we may
share your information:

• To find and stop crime or fraud; or
• if there are serious risks to the public, our staff or to other professionals; or
• to protect a child.

The law does not allow us to share your information without your permission, unless there is
proof that someone is at risk, or it is required by law. This risk must be serious before we can
go against your right to confidentiality. When we are worried about physical safety or we feel
that we need to take action to protect someone from being harmed in other ways, we will
discuss this with you and, if possible, get your permission to tell others about your situation.

We may still share your information if we believe the risk to others is serious enough to do

There may also be rare occasions when the risk to others is so great that we need to share
information straight away. If this is the case, we will make sure that we record what
information we share and our reasons for doing so. We will let you know what we have done
and why as soon as or if we think it is safe to do so.

We are required by law to share certain information with the Department for Education; for more details on how they use personal information please click here.

We are also required to share some information with Essex County Council; for more details on how they use personal information please click here.

If you live or attend school in Southend Borough Council area you will find their privacy notice here.

If you live or attend school in the Thurrock Council area you will find their privacy notice here.

If you live or attend school in the Kent Council area you will find their privacy notice here

If you live or attend school in the Redbridge Council area you will find their privacy notice here

If you live or attend school in the Havering Council area you will find their privacy notice here


We will do what we can to make sure we hold personal records (on paper and electronically) in a secure way, and we will only make them available to those who have a right to see them.

Our security measures include: 

· Encryption which allows information to be hidden so that it cannot be read without special knowledge (such as a password). This is done with a secret code or cypher. The hidden information is said to be encrypted.

· Controlling access to systems, networks and buildings allows us to stop people who are not allowed to view your personal information from getting access to it.

· Training for our staff allows us to make them aware of how to manage information and how and when to report when something goes wrong.

· Ways for us to access your information should something go wrong, and our systems not work, including how we manage your information in event of an emergency or disaster.

· Regular testing of our technology and processes including keeping up to date on the latest security updates (commonly called patches).

Sometimes it may be necessary to send information outside of the UK. In these rare cases additional protection will be applied to that information during its transfer by:


· Only transferring your personal data to countries that have been deemed to provide an adequate level of protection for personal data; or

· Ensuring that suppliers sign specific contracts approved for use in the UK, which require them to give personal data the same protection it has in the UK.


This ensures your personal data is protected and you have the same rights as you would if the data remained in the UK.

Our retention schedule lists how long your information may be kept for different purposes. A copy of our retention schedule can be requested from our school office.

You can contact our Data Protection Officer at or by calling 0333 032 2970.


For independent advice about information protection, privacy and information sharing issues, you can contact the Information Commissioner’s Office (ICO) at:


Information Commissioner's Office

Wycliffe House

Water Lane


Cheshire SK9 5AF


Tel: 0303 123 1113 Online: Website:

To make this website easier to use, we sometimes place small text files on your device (for example your iPad or laptop). These are known as ‘cookies.’ Most big websites do this too. Where we do this, we will ask for your consent when you visit our website.

 Cookies improve things by:

 · remembering the things you have chosen, so you do not have to keep re-entering them whenever you visit a new page

· remembering information you have given (for example, your address) so you do not need to keep entering it

· measuring how you use the website so we can make sure it meets your needs.

We do not use cookies on this website that collect information about what other websites you visit (often referred to as privacy intrusive cookies).

Our cookies are not used to identify you personally. They are just here to make the site work better for you. Indeed, you can manage and/or delete these files as you wish.

To learn more about cookies and how to manage them, visit or watch a video about cookies.

Other people’s cookies

We sometimes use videos from YouTube and feeds from other websites such as Facebook and Twitter. These websites place cookies on your device when watching or viewing these pages.

Below are links to their cookie policies: 

Google and YouTube



Turning off cookies

You can stop cookies being downloaded on to your computer or other device by selecting the appropriate settings on your browser. If you do this, however, you may not be able to use the full functionality of this website.

There is more information about how to delete or stop using cookies on If you wish, you can also opt out of being tracked by Google Analytics.

Further guidance on the use of personal information can be found at


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